Your ERP go-live checklist for a Qatar business

Go-live is not a switch, it is a sequence. Here is what to confirm in the week before, and in the days immediately after.

Data

• Trial balance matches your old system to the fils.
• Stock quantity and valuation reconcile per warehouse — quantity alone is not enough.
• Open documents are loaded: unpaid sales and purchase invoices, live purchase orders, pending deliveries, outstanding advances.
• A sample of customers, suppliers and items spot-checked by your own team.

Documents

• Bilingual print formats produced for tax invoices, delivery notes, purchase orders, quotations and payslips.
• Numbering series agreed and continuing sensibly from the old system.
• A test print of each document reviewed by whoever signs them.

Payroll

• Parallel payroll run against the last paid period, compared line by line.
• WPS salary file generated and checked against the layout your bank accepts.
• Leave balances loaded.

Access

• Every user has an account with the right role — and only the right role.
• Approval workflows tested by the people who will approve, not by us.
• Someone other than one person knows the administrator credentials.

Cut-over

• The date lands on a month-end, ideally a year-end.
• The old system is available read-only, not switched off.
• Everyone knows who to call in week one.

First month-end

The real test is not day one, it is the first close. Book the time for it. We are on-site through it, because that is when the questions that matter surface — and answering them properly is what makes month two uneventful.